About Us

Since 1975 the team at ActiveArchives has been providing document management products and services designed to assist clients in total records solutions. Whether the client requires a simple one-time conversion or complete turn-key system for the long term we can supply the answer.  

As the information management industry matured and solutions become more complex ActiveArchives has continued to grow with the market.  We maintain our industry status by monitoring market trends and technology changes and by updating or creating integrated software interfaces with Laserfiche and other 3rd party application software manufacturers.  ActiveArchives is an award winning Laserfiche Value Added Reseller (VARs). We have been selected by Kodak Alaris as a core business partner.  Kodak Alaris features document scanners and one-touch document imaging into Microsoft SharePoint . Our other core partners are Complete Paperless Solutions with their automated forms capture through digital pen, smartphone and tablet solutions, and Scanning America for document and microfilm conversion services.

We stay in front of the hardware issues through our continuing education in our field of specialty.  We maintain the highest accreditation from the Association of Information and Image Management (AIIM).  We follow the Association for Information Professional (ARMA International) and The Institute of Certified Records Managers (ICRM) for keeping on top of the latest records management requirements and mandates.

More and more customers have less time, insufficient facilities and fewer personnel to properly maintain and manage their own records.  Keeping up with and complying with mandated regulations such as, Sarbanes-Oxley, NCLB, SEC, NASD, HIPAA, U.S. Patriot Act and others overwhelm even the most ardent records managers. Compliance actually adds volumes of paper, microfilm, and digital records to the burgeoning records requirements.  ActiveArchives offers competent, professional services to companies large and small.  Clientele are confident of our approach and owners, managers, Presidents, CEO's, CFO's and CIO's experience true piece of mind.

All customer data and information in our “cloud facility” is fully backed-up and tracked with a sophisticated audit trail system.  Our security accessed solutions allow clients to upload data, index records, access and retrieval to any and all client records.  We are able to calculate and accumulate types, volumes and values of any services used.  Our system maintains complete security and accurate customer account inventory, cross reference descriptions and invoicing.  We recognize that each customer requires distinct and special services and it is the intention of ActiveArchives to provide those information services in a timely and professional manner. Additionally, our goal is to satisfy each customer by exceeding that customer's expectations for quality, performance, and value.

ActiveArchives was chosen from over 1,000 active Laserfiche Value Added Resellers as the January 2012 VAR of the Month for our implementation of LF RIO for the East Texas Behavioral Health Network (ETBHN).  ETBHN cover over 80 counties across Texas.

Our President and Founder Charles E. Beard was recognized by AIIM International as one of their inaugural Masters of Information Management.  Mr. Beard has also won numerous other awards and is called on regularly to provide presentations on the state of the industry and records management compliance and regulatory mandates affecting governmental, medical, educational, commercial and industrial entities.

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